§ 23.08.068. Required Components of a Citizens' Participation Program.

A.

Meetings.

1.

All Property Owners required by this Chapter to implement a Citizens' Participation Program shall hold two meetings with neighbors and interested parties prior to submittal of any Design Review Permit applications for the project. The meetings shall consist of the following:

a.

Introductory Meeting. Prior to any preparation of architectural design plans, the Property Owner shall conduct an informal meeting with neighbors and all interested parties to discuss the development desires and conceptual design ideas of the owner. The purpose of this meeting is to receive initial feedback and identify areas of potential concern from attendees of the meeting. Meeting attendees are encouraged to convey any information during this meeting that may help the Property Owner develop a plan that would avoid adverse impacts to the surrounding neighborhood and community. Every effort shall be taken to hold the meeting at the site of the proposed development.

b.

Project Proposal Meeting. After conducting the Introductory Meeting as discussed in Subsection a. above, the Property Owner shall conduct a second meeting with neighbors and all parties interested in the development project. For this meeting, the Property Owner shall provide the following to help facilitate understanding of the project and development review processing at the meeting:

1.

Conceptual architectural plans consisting of a site plan, floor plans, and all exterior building elevations.

2.

A photographic exhibit that depicts structures located on the next three consecutive properties located to each side (left and right) of the subject property to be improved.

3.

3-D computer modeling images of the new building(s), or existing building(s) with proposed additions, as viewed from each home located on property directly adjacent to the potential project site. At a minimum, the model shall depict the exterior massing/envelope of the buildings and shall be viewable from all above-ground angles. Architectural details, window/door placements, exterior finishes, etc. are not required for the model.

4.

Story poles, erected in accordance with the Design Review Board's Story Pole Guidelines, shall be erected on the potential development site no less than 14 calendar days prior to the Project Proposal Meeting.

2.

The Introductory Meeting required in this Section shall be scheduled within the following time/date parameters:

a.

Weekdays after 6:00 p.m.; and

b.

Non-Holiday weekends after 10:00 a.m.; and

c.

Not during the City Council, Design Review or Planning Commission meeting times.

3.

The "Project Proposal Meeting" required in this Section shall be attended by one member of the City of Del Mar Planning and Community Development Department. Scheduling of the meeting shall be coordinated with City to assure staff availability for meeting attendance during City business hours. The role of the City staff member at the meeting shall be to educate and inform meeting attendees of the City's development review processes and provide procedural guidance.

4.

Property Owners shall provide the opportunity to meet individually with neighbors and interested parties who are unable to attend either of the required meetings at their scheduled times.

B.

Provision of Notice for CPP Meetings.

1.

Notice for all Citizens' Participation Program meetings shall be provided by the City to the owners and current residents of all properties located within 300 feet of the potential project site.

2.

Notices for each of the required meetings shall: state the purpose of the meeting, as described by this Chapter; briefly describe the Property Owner's intentions (project description); encourage recipients to participate; and shall contain the date, time and location of the meeting. All notices must also include the Property Owner's name, mailing address, email address and a telephone number.

3.

Notices for the Project Proposal Meeting shall include the most recent preliminary project plans, as required in Subsection 23.08.067 A.1.a(i) of this Code.

4.

Notices required by this Code shall be mailed and postmarked no less than 28 calendar days prior to the proposed [CPP] meeting date.

5.

All required meeting notices shall be posted on the potential development site and on the City's website at least 28 calendar days prior to a required CPP meeting. Parties interested in receiving notice of all CPP meeting posted on the City's website may sign-up to receive "E-Blast" communications from the City regarding scheduled CPP meetings.

6.

The requirements for notice of a Citizens' Participation Program are separate and distinct from the noticing requirements for provision of notice of a Design Review Board hearing, as required in this Chapter.

(Ord. No. 920 , § 4, 11-21-2016)

Editor's note

Ord. No. 920 , § 4, adopted November 21, 2016, amended Section 23.08.068 in its entirety to read as herein set out. Formerly, Section 23.08.068 pertained to submittal of report documenting implementation of a citizens' participation program, and derived from Ord. No. 872. For current provisions pertaining to similar subject matter, the user's attention is directed to Section 23.08.069.